PPMP20008 Indigenous Cultural Awareness Training Program

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January 27, 2018
ITC 556 | DATABASE SYSTEMS QUESTION | MODELLING
PPMP20008 Indigenous Cultural Awareness Training
January 30, 2018

PPMP20008 Indigenous Cultural Awareness Training Program

ITC506 | DOING ETHICS TECHNIQUE | IT ETHICS

PPMP20008 Indigenous Cultural

Awareness Training Program

1.Project Description (7 Marks)

1.1  Project Description and Background(2 marks)

[Information can be found in the Project Scenario file and from your own research. DO NOT cut and paste the background from the Project Scenario here. You must provide a considered and concise description of the project in your own wordsincluding the major deliverables and the background.]

1.2 Justification

1.2.1    Output / Outcome / Benefit

Figure: Flow diagram of Prince2 Output, Outcome, Benefits retrieved on 30/06/17

 

(The Project Executive notes that this project does not generate profits for the organization but believes the project aligns to the strategic direction of the organization. To justify the project the Project Executive wants to be able to map the output of the project to an observable positive result (outcome) that can be measured (Benefit). Fill in the Output -> Outcome -> Benefits table immediately below. For further information look at Chapter 4 ‘Business Case’ in your Prince2 Text.)

 

Output Outcome Benefits
 

 

 

 

 

 

2. Stakeholders(10 Marks)

(List 6 key stakeholders or stakeholder groups. In this list you must include at least one key stakeholder that is asponsor, supplier or a user. Be specific when listing who the stakeholder or stakeholder group’s are and include the category in the second column. Do not include the project manager as a stakeholder.)

(The description of interest should describe the stakeholder’s (or stakeholder groups) main interest in the project. The description of influence should describe the potential influence the stakeholder or stakeholder group has on the project. Please refer to and complete the table immediately below titled ‘Key stakeholder list’.)

2.1 Stakeholder List

Key Stakeholder List (6 MARKS)

 

  Stakeholder Category

(i.e. Sponsor / Supplier / User)

Descriptionof Interest Descriptionof Influence
1  

 

2  

 

3  

 

4  

 

5  

 

 

6

 

2.2 Stakeholders Engagement Assessment Matrix (3 marks)

(The Project Board has asked you to complete a ‘Stakeholders Engagement Assessment Matrix’. Please complete the matrix below for the six stakeholders previously identified).

Stakeholders Engagement Assessment Matrix

Stakeholder Unaware Resistant Neutral Supportive Leading
1.
2.
3.
4.
5.
6.

2.2 Obtaining expert judgement (1 mark)

(In order to create a stakeholder management plan judgement and expertise should be sought from relevant groups or individuals.)

QUESTION: Briefly explain at least two different methods or techniques to obtain this expert judgement from groups and/or individuals?

3. REQUIREMENTS MANAGEMENT (5 marks)

3.1.1   Traditional Owner/s of the land on which CQ University campuses are located (1 mark).

The Project Board has asked whether there can be a single key stakeholder representing the Traditional Owners of the land on which Central Queensland Campuses are located.

QUESTION:State whether it is appropriate to have a single key stakeholder representing the Traditional Owners of the land on which Central Queensland Campuses are located. Provide an explanation for your response.

3.1.2 Opening statement style (1 mark)

(The Project Executive would like to open the inaugural cultural awareness program and seeksyour advice regarding which statement should be used when opening cultural awareness training programs. The Executive are not sure if it should be a Welcome to Country or an Acknowledgement of Country. The Project Executive is not of Aboriginal or Torres Strait Islander descent).

QUESTION: Which of the two opening statement styles‘Welcome to Country’ or ‘Acknowledgement of Country’ is appropriate for the Project Executive to use and provide a brief explanation justifying your answer.

3.1.3     Requirements gathering for training package (1 mark)

(The Senior Supplier representing the company engaged to design, produce and implement cultural awareness training program provides the following information to the project board:

One of their lead designers previously developed a Muslim cultural awareness training program for the local community. The designer is confident they could access exactly the same training program and modify the content accordingly to suit the language, customs and protocols – which he can research all online. Using this desk top research and design would save both time and money, as there would be no need contact anyone outside the current project team.)

QUESTION: Is the suggestion of using a previously developed cultural awareness training program an appropriate method of requirements gathering? Briefly explain your answer.

3.1.4     Requirements traceability (.5 mark)

As multiple campuses will be involved in the project, the project board has requested requirements be tracked centrally.

QUESTION: What document could be used to track or ‘trace’ requirements throughout the project life cycle?

3.1.5     Requirements prioritization process (1 mark)

The project board are concerned they may have competing requirements from a number of stakeholders. To manage this they would like to define a requirement prioritisation process that can be shared with all stakeholders prior to requirements gathering.

QUESTION: What is requirement prioritisation and why would it be important to communicate this process to stakeholders?

3.1.6     MoSCoW Technique (.5 mark)

The project board wants use the MoSCoW technique to assist with prioritising any requirements that are gathered for this project.

QUESTION: List the five components of the MoSCoW technique

 

4. SCOPE (10 marks)

[The scope needs to address both the work breakdown structure (WBS) and the WBS dictionary]

4.1 Work breakdown structure (3 marks)

The WBS must comprise 3 levels and 6work packages (see diagram below. Please note: The third level comprises work packages. You need to insert a name in each of these work packages.

4.2 WBS Dictionary (6 Marks)

[Complete the WBS dictionary below. The dictionary describes each element in the WBS diagram. In this assessment you are required to complete a table for each of the six work packages within your WBS.]

 

 

WBS ID
Description of work
Cost Estimate
Start and Finish Dates

 

 

 

WBS ID
Description of work
Cost Estimate
Start and Finish Dates

 

 

 

WBS ID
Description of work
Cost Estimate
Start and Finish Dates

 

 

 

WBS ID
Description of work
Cost Estimate
Start and Finish Dates
 

 

WBS ID
Description of work
Cost Estimate
Start and Finish Dates

 

 

 

 

WBS ID
Description of work
Cost Estimate
Start and Finish Dates

5. Schedule (5 MARKS)

5.1 Schedule

[The project executive has asked for the plan to be completed before work starts on the project. A project board member has suggested project work be completed in time for NADOC week 2019. However, project work cannot be started earlier than 1 June 2018 and the project should be finalised on or prior to 30 March 2019.]

[Select only five (5) only of the six (6) work packages previously listed. In the tables that follow, list at least three (3) work activities for each of the five (5) work packages selected. Also include the start and end dates and duration in days for each activity.]

 

Activity Description of work Start Date End Date Duration

(days)

 

 

Activity Description of work Start Date End Date Duration

(days)

 

 

Activity Description of work Start Date End Date Duration

(days)

 

 

Activity Description of work Start Date End Date Duration

(days)

 

 

Activity Description of work Start Date End Date Duration

(days)

 6. Budget (5 MARKS)

[The project executive has stated the project plan needs to be funded from existing budgets and only wants to understand the remaining budget for key project activities/deliverables. For the purpose of the assignment use the activities identified in section 5.1 above. In addition, it is assumed that workers are paid the same hourly rate.]

QUESTION: What is the hourly AUD $ rate used in your calculations?

 

Activity/Deliverables June July Aug Sept Oct Nov Dec Jan Feb Mar
1.
2.
3.

 

 

Activity/Deliverables June July Aug Sept Oct Nov Dec Jan Feb Mar
1.
2.
3.

 

 

Activity/Deliverables June July Aug Sept Oct Nov Dec Jan Feb Mar
1.
2.
3.

 

Activity/Deliverables June July Aug Sept Oct Nov Dec Jan Feb Mar
1.
2.
3.

 

 

Activity/Deliverables June July Aug Sept Oct Nov Dec Jan Feb Mar
1.
2.
3.

 7. Risks (5 MARKS)

[Please complete the risk register below to describe five (5) risks associated with the project. The five (5) risks are to include four (4) threats and one (1) opportunity.]

 

Risk Register

 

Name

 

Description Likelihood Impact Response type Mitigation strategy
Risk 1

 

Risk 2

 

Risk 3

 

Risk 4

 

Opportunity

 

 8. TOLERENCES (1 mark)

[In the table below indicate what tolerance is specified in the project for cost and time only.]

 

Tolerance Specific Tolerance allowed
Tolerance specified for time

 

 
Tolerance specified for cost

 

 

 9. LESSONS (2 marks)

[One of the project team members shared two lesson learnt from a previous cross cultural project they were involved in.

The first lesson involved problems encountered in trying to interface an ‘off-the-shelf’ online training program with the learning system used by the University.

The second lesson learnt involved a major supplier providing a generic cross cultural training package which failed to address the various nuances existing between different indigenous groupslocated in various geographical areas.

Please complete the table below regarding what specific action is proposed to address these previous lessons – in the current project.]

 

Previous lessons learned Proposed action to address

(in current project)

Lesson 1

The first lesson involved an ‘off-the-shelf’ online training program which failed to properly interface with the universities learning system.

 

 
Lesson 2:

The second lesson involved the use of a generic cross cultural training package which failed to properly address the nuances which exists between different indigenous groups located in various geographical areas.

 

 

 Project Submission Approval

The undersigned acknowledge that they have reviewed theAssessment Task 2 and agree with the information presented within this document.

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