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ICT505 ICT PROJECT MANAGEMENT

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Assessment item 1 ICT505

Project Management Methodologies

Value: 5%Due Date: 24-Mar-2019Return Date: 12-Apr-2019Length:Submission method options: Alternative submission method

Task ICT505

In topics 1 & 2 you have been introduced to various project methodologies and processes. In 700 words, demonstrate your knowledge of these.

Ensure you address the following areas:
 1. Define what a methodology is and the role it serves in project management.
 2. Research and Study about various methodologies & processes in the list below. Choose two methodologies/processes from this list to compare and contrast, analysing the similarities and differences between them both.
 3. Finally, identify how your chosen methodologies/processes in 2. relate to the project life cycle (PLC):

List of project methodologies and processes
 • Agile XP
 • PRINCE2
 • Unified process (Object Oriented Approach)
 • Waterfall
 • Agile Scrum

Rationale

This assessment task will assess the following learning outcome/s:

  • be able to identify, critically analyse, reflect on and synthesise the key elements of the IT project management framework, including project stakeholders, communication management, the project management knowledge areas, common tools and techniques, and project success factors.

Marking criteria and standards

CriterionHigh DistinctionDistinctionCreditPassFail
Provides a definition of a project methodology.
 
 (10 marks)
Explains and critically evaluates the definition of a project methodology using language, detailed judgement and evaluation of sources. Explains and analyses the definition of a project methodology using their own words, reinforced with a range of informed opinions Explains and examines the definition of a project methodology using their own words and a range of terminology.Explains and discusses the definition of a project methodology in their own words and using appropriate language. An extremely basic explanation of the definition of a project methodology and the answer is expressed poorly or not in own words. 
Provides an explanation of the role project methodology plays in relation to project management.
 
 (20 Marks)
Explains and critically evaluates the role of project methodology and the relationship to project management.Explains and analyses the role project methodology plays in relation to project management.Explains and examines role project methodology plays in relation to project management.Explains and discusses the role of project methodology in relation to project management.An extremely basic explanation of the role of project methodology.
The similarities and differences between the methodologies/processes are explained.
 
 (30 Marks)
Explains and critically evaluates the similarities and differences between the methodologies/processes chosen.Explains and analyses the similarities and differences between the methodologies/processes chosen Explains and examines the similarities and differences between the methodologies/processes chosen.Explains and discusses the similarities and differences between the methodologies/processes chosen.An extremely basic explanation of the similarities and differences between the methodologies/processes chosen.
Methodologies are related to the project life cycle.
 
 (30 Marks)
Explains and critically evaluates the methodologies related to the project life cycle. Explains and analyses the methodologies related to the project life cycle.Explains and examines the methodologies related to the project life cycle.Explains and discusses the methodologies related to the project life cycle. An extremely basic explanation of the methodologies related to the project life cycle.
Correct referencing of sources (APA 6th ed citation) to reinforce findings.
 
 (10 Marks)
The sources are valid and are derived from a wide range of resources. They are all correctly sourced and presented.The sources are commendable and are all correctly sourced and presented.The sources are adequate and largely correctly sourced, and presented. The sources are adequate and largely correctly sourced, and presented.  The sources are extremely limited and incorrectly sourced.

Assessment item 2

Team work and reflection

Value: 15%Due Date: 05-May-2019Return Date: 28-May-2019Length:Submission method options: Alternative submission method

Task

Assessment 2 and Assessment 3 are to be completed using the Virtucon & Globex Scenario outlined in Interact 2, (with additional resources found at virtucon.uimagine.edu.au and globex.uimagine.edu.au).

Assessment 2: You are to complete the following tasks based on the discussions and learnings from meetings held with your assigned team.  Your work should be submitted individually and will be marked individually according to the rubric.

Part One:


 Project Name / Team / Description


 Working as a team you are to


 • Agree on a suitable team name, list all team members and provide their contact details in a professional looking document.
 • Provide an overview of the project on which you are working.
 • Complete a project description. This should be written clearly and concisely so that anyone unfamiliar with the project can fully understand the objectives.


 Team Charter


 After your team agreed on a team name and identified all of the contact details of your team members, address the following points and present them in a professional looking document:

  • Skills and Knowledge Inventory – List the specific knowledge and/or skills that each team member can contribute to the project. This could be technical knowledge, communication or leadership skills.
  • Roles and Responsibilities – Define roles and responsibilities for each team member. This can be defined for the entire project or can be shared or even rotated.
  • Team Communications
    • Meeting Times & Location – Agree on mutually convenient times and location to convene to work on the case assignments.
    • Define how the team will communicate with each other and share information. Also, specify how meetings will be documented and where subsequent resources will be stored for ease of access.
  • Team Rules & Expectations
    • Discuss your previous experiences of working in teams, both positive and negative. What is the overall team goal?
    • Team Values – Discuss as a team what values are important. Develop a statement or itemised list that summarises these values.
    • Code of Ethics – Based on your team values, create a statement that summarises a code of ethics to guide your team’s ethical behaviour.
    • Rules and Expectations – Build a set of rules and expectation that all members of the team shall abide by. Consider team decisions, conflict, absence from meetings, and an individual’s lack of contribution for example.
  • Signatures – Get each member of the team to sign the team charter. This will indicate an understanding and agreement to the rules and expectations as specified in the points above.

Part Two:


 Learning Cycles


 Learning cycles give structure to your team meetings and accountability for when you and your team work outside of the meeting schedule


 Firstly, prior to your next meeting, assign roles to the team. There should only be two central roles – the organiser and the scribe:


 • Organiser – organises the meeting by writing down the team’s ideas and then distributes them to the team for feedback.
 • Scribe – documents the ideas and action points going forward.
 Note: Roles should be rotated for each meeting and assigned so that everyone on the team has equal responsibility.
 
 Using peer learning and reflections, document your understanding of the project at this point in time in a table format.


 Note: it is likely at this early stage of the project that you will write down very few facts. You will have a few more assumptions and probably a larger list of questions to be answered. Seek answers to your questions, and show the iteration of learning cycles as you gain a deeper understanding.

Part Three:


 Communication Plan


 As a team, brainstorm and identify all stakeholders to the project. Then individually, develop an appropriate communication plan.

Part Four:
 Reflection
 Write a brief reflection of no more than 300 words of your teamwork experience in this subject. To guide your reflection you should address the following questions:

  • How did your experience compare to your understanding of the leadership qualities required to successfully lead a project?
  • Based on your experience, what are necessary techniques, skills, methods and ICT project manager requires in the IT profession?

Rationale

This assessment task will assess the following learning outcome/s:

  • be able to identify, critically analyse, reflect on and synthesise the key elements of the IT project management framework, including project stakeholders, communication management, the project management knowledge areas, common tools and techniques, and project success factors.
  • be able to critically analyse the role of IT project management within a professional workplace, from the viewpoint of the member/leader of the project team.
  • be able to research and critically evaluate how a practising IT project manager applies IT project management techniques, project management skills, methods and software tools in the IT industry.
  • be able to understand and apply appropriate communication practices within a project management context.
  • be able to research and apply established IT project management principles, skills and techniques to a case study.

Marking criteria and standards

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CriterionHigh DistinctionDistinctionCreditPassFail
Identifies the specifics of the project team and provides a full description of the objectives.
 
 (5 Marks)
All required project steps extensively identified and accurately contextualised for the selected project.All required project steps are correctly identified and are applied to the selected project with some contextualisation.All required project steps are correctly identified and are applied to the selected project.Most required project steps are correctly identified and applied to the selected project. Multiple project steps are missing or not applied to the selected project.
Produces a team charter and includes reference to all points of reference as specified in the assessment, and presents the work in a document.
 
 (10 Marks)
All requirements associated with the team charter are thoroughly analysed, identified, and clearly defined against the points of reference. Information is comprehensively and logically documented.All requirements associated with the team charter are accurately analysed and identified, highlighting key points of reference. Information is clearly documented. Most requirements associated with the team charter are correctly analysed, and identified with some linkages to the points of references. The information is documented. Key requirements associated with the team charter requirements are correctly identified and documented. Key requirements associated with the team charter requirements have not been identified. 
The Learning Cycle is completed according to the roles of the group.
 
 (25 Marks)
The Learning Cycle correctly addresses all project requirements and documents the roles of the group fully.The Learning Cycle correctly addresses most project requirements and documents the roles of the group well.The Learning Cycle correctly addresses all key project requirements and documents the roles of the group adequately. The Learning Cycle correctly addresses all key project requirements and documents the roles of the group.The Learning Cycle fails to correctly address one or more essential project requirements and does not document the roles of the group.
A Communication Plan is completed that identifies all relevant stakeholders.
 
 (25 Marks)
All stakeholders are identified and comprehensively and accurately documented in the Communication Plan.All stakeholders are identified and well documented in the Communication Plan. Most stakeholders are correctly identified and documented in the Communication Plan.Some stakeholders are identified and documented in the Communication Plan. Key stakeholders have not been identified or documented in the Communication Plan.
A final reflection is completed containing reference to all specified areas.
 
 (30 Marks)
A well-structured, professionally communicated reflection with detailed reference to all specified areas. The sequence and communication of the reflection is good with appropriate reference to all specified areas.The sequence of the reflection is generally well organised but more clarity of communication is required in terms of addressing all areas. The reflection is loosely connected, transitions lack clarity. Ineffective reference to all specified areas. No apparent logical order of reflection with unclear focus. Little or no use of reference to specified areas. 
Referencing of sources (APA 6th ed citation) to reinforce findings.
 
 (5 Marks)
All written evidence is professionally communicated using correct referencing.All written information is good with appropriate referencing. All written information is generally well organised but more clarity of communication is required in terms of referencing. All written content is loosely connected, and there is ineffective use of referencing. No apparent logical order of written content and there is a lack of referencing. 

Assessment item 3

Charter

Value: 30%Due Date: 27-May-2019Return Date: 19-Jun-2019Length:Submission method options: Alternative submission method

Task

You are to prepare and submit Assessment 3 as an individual, based on the Virtucon/Globex scenario, and your peer to peer learning from Assessment 2. This is NOT a team assessment.
 
 You are required to develop a charter for the Project including:

Include the Project description and overview you developed as part of Assessment 2.

Part One:


 MOV – Measurable Organisational Value


 (This is the goal of the project and is utilised to define the value that your team project will bring to your client)


 • Identify the desired area of impact – Rank the following areas in terms of importance: Strategy / Customer / Financial / Operational / Social


 • With reference to your project, identify one or two of the following types of value:

  • Better – is improving quality important to your client?
  • Faster – does your client want to increase efficiency?
  • Cheaper – is cutting costs important?
  • Do more – does your client want to continue its growth?

• Develop an appropriate metric – this sets the target and expectation of all the stakeholders. It is important to determine a quantitative target that needs to be expressed as a metric in terms of an increase or decrease of money.


 • Determine the timeframe for achieving the MOV – ask yourselves, when do we want to achieve this target metric?


 • SUMMARISE THE MOV IN A CLEAR CONCISE STATEMENT OR TABLE

(Note: the MOV should inform everyone what the project will achieve, not how it will be achieved. It should also focus on the organisation, not on the technology that will be used to build or support the information system).

Part Two:


 Define Scope and produce a Scope Management Plan


 Define the scope of the project and detail how the scope will be managed.


 Provide a list of Resources


 Identify and detail the resources for the project using MS Project where appropriate, including:

  • People (and their roles), plus any extra personnel that is required for the project.
  • Technology – any hardware, network and software need to support the team and your client.
  • Facilities – where will most of the teamwork be situated?
  • Other – for example, travel, training etc.

Part Three: 

Using MS Project, develop a schedule using a high-level Work Breakdown Structure (WBS). It should include:

  • Milestones for each phase and deliverable
    • This will tell everyone associated with the project that the phase or deliverable was completed satisfactorily.
  • Activities / Tasks
    • Define a set of activities/tasks that must be completed to produce each deliverable.
  • Resource Assignments
    • Assign people and resources to each individual activities.
  • Estimates for Each Activity / Task
    • Develop a time estimate for each task or activity to be completed.
  • Project Budget
    • Develop a budget using the time and resources estimated for each task or activity

A summary of the WBS should be clearly provided in the report. You must include complete screenshots of your own MS project file in your assignment report and keep your MS project file with you. You lecturer might request your files to be sent individually for marking.

Part Four: 

Project Risk Analysis and Plan

  • Document any assumptions you have made about the project
  • Using the Risk Identification Framework outlined in your text as a basis, identify five risks to the project – one for each of the five phases of the methodology.
  • Analyse these risks, assign a risk to an appropriate member, and describe a strategy for the management of each specific risk.

Part Five: 

Quality Management Plan. It should include:

  • A short statement that reflects your team’s philosophy or objective for ensuring that you deliver a quality system to your client.
  • Develop and describe the following that your project team could implement to ensure quality;
    • A set of verification activities
    • A set of validation activities

Part Six: 
 
 Closure and Evaluation

Researching for the closure checklist and project evaluation

a. To prepare for this task, you will be required to provide an annotated bibliography. (550 words)

Write an Annotated Bibliography for three (3) relevant texts or readings around project evaluation. The Annotated Bibliography is a critical examination of the most relevant, recent and scholarly research on the topic area that is not just a summary of the articles you have read.

You will submit this as an appendix to your project evaluation documentation.

Ensure that the AB submitted by you is your own work and has not been submitted elsewhere and comply with the University’s requirements for academic integrity.

Use the following resource to guide you around the research tools:
 http://student.csu.edu.au/__data/assets/pdf_file/0009/186444/annotate1.pdf
 http://libguides.csu.edu.au/itc


 b. Develop a closure checklist that the project team will use to ensure that the project has been closed properly.
 
 c. Develop a project evaluation –outline and discuss how your project’s MOV will be evaluated.

Rationale

This assessment task will assess the following learning outcome/s:

  • be able to research and critically evaluate how a practising IT project manager applies IT project management techniques, project management skills, methods and software tools in the IT industry.
  • be able to understand and apply appropriate communication practices within a project management context.
  • be able to research and apply established IT project management principles, skills and techniques to a case study.

Marking criteria and standards

CriterionHigh DistinctionDistinctionCreditPassFail
Provides a MOV and identifies the target and expectations of all stakeholders in a suitable format.
 
 (15 Marks)
The MOV illustrates the student’s detailed consideration of the target and a thorough analysis of the expectations of all stakeholders.The format is logical, clear and well-structured.The MOV illustrates the student’s detailed consideration of the target and an attempt at analysis of the expectations of all stakeholders is evident.The format is logical and appropriate to the information presented.The MOV illustrates the student’s generalised consideration of the target and an attempt at analysis of the expectations of most stakeholders is evident.The format is suitable for the information presented.The MOV illustrates the student’s generalised consideration of the target; however, analysis of the expectations of all stakeholders is not clear.The format is suitable for the information presented.The MOV fails to cover one or more specified project requirements.
Utilising MS Project, provides a list of resources associated with the project – including reference to people, technology, and facilities and associated costs
 
 (10 Marks)
Evidence of expertly utilising MS Project to create a comprehensive list of resources, demonstrating in-depth analysis of the project’s needs.Evidence of expertly utilising MS Project to create a list of all resources required for the project; demonstrating analysis of the project’s needs.  Correctly utilising MS Project to provide a list which identifies most of the resources required for the project; some evidence of analysis of project needs.Key resources are correctly identified and documented. Key resources have not been identified. 
Produces a Scope Management Plan (SCM).
 
 (10 Marks)
 Consistent application of industry standard language and formatting.Well written with some demonstration of industry standard language and formatting.Well written with demonstration of academic standard language and formatting. Well written but lacks acceptable formatting.Writing is not of an acceptable standard.
Utilising MS Project -evidences the processes involved with a WBS, including budget.
 
 (15 Marks)
Demonstrates high-level project management skills, integrating and applying project management tools in meaningful and purposeful ways towards completion of WBS design, correctly and comprehensively addressing all project requirements.Demonstrates competent management skills, applying project management tools in meaningful and purposeful ways towards completion of the WBS design, correctly addresses all project requirements. Demonstrates essential management skills, applying project management tools in meaningful and purposeful ways towards completion of the WBS design. Essential project requirements addressed. Demonstrates minimal management skills and needs some improvement in applying project management tools in meaningful and purposeful ways towards completion of WBS. Not all project requirements are clearly addressed. The WBS design fails to correctly address one or more essential project requirements. 
Provides a project risk analysis and plan using the risk identification framework as a basis for discussing alternate strategies for the management of such risks.
 
 (15 Marks)
All steps in project risk analysis and alternate strategies are comprehensively discussed and presented in the context of the project, with evidence of thorough consideration of the framework to validate the alternatives.All steps in project risk analysis and alternate strategies are clearly discussed and presented in the context of the project, with reference to the framework to validate the alternatives.Evidence that key steps in project risk analysis and alternate strategies are discussed and presented in the context of the project, with some linkages back to the framework to validate the alternatives. Key steps in project risk analysis and alternate strategies are accurately presented. Minimal reference to framework in the discussion presented. One or more key steps in project risk analysis and alternate strategies are not presented. 
Produces a quality management plan which includes a statement about the team’s philosophy and verification and validation activities.
 
 (15 Marks)
All required project steps are correctly identified and appropriately contextualised for the selected project. All required project steps are correctly identified and are applied to the selected project with some contextualisation. All required project steps are correctly identified and are applied to the selected project. Most required project steps are correctly identified and applied to the selected project. Multiple project steps are missing or not applied to the selected project. 
A closure checklist is produced alongside the development of a project evaluation that is evidenced by research.
 
 (10 marks)
The closure checklist is detailed and has been used accurately to close the project. The evaluation has been professionally documented and is evidenced by research.The closure checklist is detailed and has been used accurately to close the project. The evaluation has been well documented and is evidenced by research.The closure checklist has been used appropriately to close the project, and the evaluation has been adequately documented and is evidenced by research.The closure checklist has been used to close the project, and the evaluation has been addressed and is evidenced by research.
  
The closure checklist has not been addressed adequately, the evaluation is lacking detail and is not evidenced by research.
Referencing of sources (APA 6th ed citation) to reinforce findings.
 
 (10 marks)
All written evidence is professionally communicated using correct referencing.All written information is good with appropriate referencing All written information is generally well organised but more clarity of communication is required in terms of referencing.All written content is loosely connected, and there is ineffective use of referencing. No apparent logical order of written content and there is a lack of referencing.

Assessment item 4

Final Exam

Value: 50%Due Date: To be advisedDuration: 2 hours + 10 minutes reading timeSubmission method options: N/A – submission not required/applicable

Requirements

An unsatisfactory score in the final examination (below 50%) will result in a fail grading for this subject, regardless of the overall mark received for your assignments.

Rationale

This assessment task will assess the following learning outcome/s:

  • be able to identify, critically analyse, reflect on and synthesise the key elements of the IT project management framework, including project stakeholders, communication management, the project management knowledge areas, common tools and techniques, and project success factors.
  • be able to critically analyse the role of IT project management within a professional workplace, from the viewpoint of the member/leader of the project team.
  • be able to understand and apply appropriate communication practices within a project management context.

This examination will formatively as well as summatively assess your grasp of the topics covered in this subject and is aligned with all subject outcomes.
 

The purpose of this exam is to ensure that the student is fully conversant with all the content material in the subject ITC505 and in so doing, meets the learning outcomes of this subject.

Marking criteria and standards

The final examination will cover Topics 1 through to 12 in the study guide and will be similar in structure to the provided sample exam.

Analyse and accurately (for the most part) interpreted the data and information.

Explained and justified most of the statements by relating to aspects of the given context.

CriteriaHigh DistinctionDistinctionCreditPassFail
This exam assesses the student’s ability to:demonstrate and apply theoretical and practical knowledgeanalyse and interpret data and information to justify case presented and to provide a clear and logical solution to the problem/situation;  andprovide clear and logical solutions/explanations to the problem/situationDemonstrated a comprehensive knowledge to consistently recall accurate facts and apply the relevant ones correctly in context.Analysed and accurately interpreted data and information in detailSuccinctly explained and justified all your statements, providing a clear and logical solutionDemonstrated knowledge to recall mostly accurate facts and apply the majority of the relevant ones correctly in context.Analysed and accurately interpreted data and information in detail.Explained and justified all your statements, providing (for the most part) a clear and logical solutionDemonstrated knowledge to recall some accurate facts and apply the some of the relevant ones correctly in context.Analysed and accurately (for the most part) interpreted the data and informationExplained and justified most of the statements by relating to aspects of the given contextDemonstrated partially-developed knowledge to recall mostly accurate facts and apply some of them correctly in context.Analysed and accurately (for some parts) interpreted the data and information.Explained and justified at least half of the statements but in many cases, used irrelevant or incorrect facts.Listed some facts and a little application.Stated some identifications and implications by giving simple observations and or reasons that may or may not relate to the given context.
Possible Marks85-10075-8465-7450-64Less than 50

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