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HI5019 T3 Strategic Information Systems for Business and Enterprise MarkPush

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HI5019 Strategic Information System MarkPush

ASSESSMENT DETAILS AND SUBMISSION GUIDELINES
TrimesterT3 2021
Unit CodeHI5019
Unit TitleStrategic Information Systems for Business and Enterprise
Assessment TypeAssessment 1: Individual Assignment
Assessment TitleAnalysing an Accounting Information System
Purpose of the assessment (with ULO Mapping)Students are required to:   Critically evaluate the purpose and role of accounting information systems in today’s business environment [ULO 1]. Articulate the various transaction cycles, financial reporting, management reporting systems and ecommerce systems to technical and non-technical stakeholders [ULO 2].Appraise the risks inherent in computer-based systems/ERP, including the role of ethics and the various internal control processes that need to be in place [ULO 4].
Weight20% of the total assessments.
Total Marks20 Marks.
Word limit2000 words ± 10%.
Due DateThe written report is due in Week 5 on Friday dated 10th December 2021 at 11:59 pm AEST (Sydney/Melbourne time).   Late submission incurs penalties of five per cent of the assessment per calendar day unless an extension and/or special consideration has been granted by Student Services prior to the assessment submission deadline.
Submission GuidelinesAll work must be submitted on Blackboard by the due date along with a completed Assignment Cover Page.The assignment must be in MS Word format, double spacing, 12-pt Arial font and 2 cm margins on all four sides of your page with appropriate section headings and page numbers.Reference sources must be cited in the text of the report and listed appropriately at the end in a reference list using Adapted Harvard Referencing style. Please see the section Assignment Design – Adapted Harvard Referencing Section below.Include a minimum of ten references, at least five from peer-reviewed journal relevant to the unit.

ASSIGNMENT DETAILS

The Revenue Cycle of MarksPush Limited.

As an Accounting Information System expert, you provide consultancy services to a wide range of clients in Australia. MarksPush Limited is one of your clients, and Miss Nancy, the head of its accounting department, is concerned about the revenue cycle’s business processes and data related operations. Therefore, she has recently contacted you to evaluate their revenue cycle. You asked Miss Nancy to provide you with the details of sales order processing procedures (SOPP) and (2) cash receipts procedures (CRP). Miss Nancy has compiled the following information for you.

Sales Order Processing Procedures of MarksPush Limited

MarksPush Limited has a wide range of diversified customers. Therefore, these customers forward sales orders to the sales department via mail, e-mail or fax. Mr Paul is an experienced sales clerk who has been working in the sales department of MarksPush Limited for the last ten years. Mr Paul first converts the unstandardised sales order into the standardised sales order. For this purpose, Mr Paul requests the missing information, if any. When the order is received, the sales clerk checks the customer’s creditworthiness from his computer terminal. Five years ago, Mr Paul requested the accounting department provide him with a list of customers whose account receivables are written off. Mr Paul is not a qualified accountant. However, he is using this accounting information to check the creditworthiness of the customers.

Interestingly, Mr Paul is using the same procedure to check the creditworthiness of the new customers. Miss Nancy discussed this issue with Mr Paul last week, and she was concerned about this procedure. However, Mr Paul explained to her that we have been doing this for the previous ten years and there is no issue with it. Mr Paul rejects the customer order if the customer’s credit is not verified. The sales order processing is started after the credit verification. In particular, Mr Paul records the approved standardised sales order in the sales order system through his computer terminal.

A digital copy of the order is distributed to the warehouse and the shipping department terminals for further processing. The computer system automatically records the sale in the sales journal. The clerk reviews this entry and files the hard copy of the customer order in the sales department. As indicated above, the receipt of the digital sales order prompts on the computer terminal of the warehouse manager. Further, the stock release and the shipping notice are also accessible at the warehouse terminal. For further processing, the warehouse manager prints out the sales order, the stock release, and the shipping notice. Using the stock release copy, a warehouse clerk picks the selected items from the shelves and sends them to the shipping department along with the stock release and the shipping notice. The warehouse manager then updates the inventory subsidiary ledger and the general ledger control account from his computer terminal.

The warehouse manager forwards the physical stock, the stock release, and the shipping notice to the shipping clerk. After receiving these documents, the shipping clerk matches them to his terminal’s corresponding digital sales order. If everything matches, he prints out three hard copies of the bill of lading and a packing slip. The shipping clerk sends two copies of the bill of lading and the packing slip, along with the goods, to the carrier. The stock release copy and the shipping notice are sent to the accounts receivable department. The third bill of lading copy is filed in the shipping department.

The shipping clerk forwards the stock release and shipping notice to the account receivable clerk. Then, the accounts receivable clerk manually creates a hard-copy invoice, which is immediately mailed to the customer. After mailing the invoice, the clerk uses information on

the stock release to update the accounts receivable subsidiary ledger and general ledger from his computer terminal. After the records are updated, the clerk files the stock release and shipping notice in the accounts receivable department. Sometimes, the account receivable clerk reconciles the quantities from the sales order and adjusts the account receivables.

Cash Receipts Procedures of MarksPush Limited

The payments of customers come directly to the general mailroom along with other mail items. The mail clerk performs the following tasks: (1) sorts the mail, (2) opens the customer payment envelope, (3) removes the customer’s check and remittance advice, and (4) reconciles the two documents. To control the checks and remittance advices, the clerk manually prepares two hard copies of a remittance list. He sends one copy to the accounts receivable department, along with the corresponding remittance advices. The other copy of the remittance list accompanies the checks to the cash receipts department. Once the checks and remittance list arrive in the cash receipts department, the treasurer performs the following tasks: (1) reconciles the documents, (2) endorses the checks, (3) manually prepares three hard copies of a deposit slip, (4) updates the cash receipts journal and the general ledger from his computer terminal, (5) sends the checks and two copies of the deposit slip to the bank, and

  • files the third copy of the deposit slip and the remittance in the department. The accounts receivable clerk receives the remittance list and remittance advice from the mailroom and reconciles these two documents. He then updates the accounts receivable subsidiary ledger and the general ledger. Then, the account receivable files the two documents in the department.

Required

Based on the above information, prepare a report for Miss Nancy by evaluating the revenue cycle of MarksPush Limited. In your report, you need to include the following items:

  1. Miss Nancy is thinking about the reengineering of the sales order processing subsystem. How can this reengineering be accomplished using the technology?
    1. Describe potential internal control weaknesses in the sales order processing procedures and cash receipts procedures of MarksPush Limited.
    1. Discuss the potential risks associated with the internal control weaknesses identified in Section (2) above.
    1. Based on Section (3) above, what types of frauds are possible. Hint: we have discussed different types of frauds in the interactive tutorial and lectures. Your discussion should be based on these contents.

ASSIGNMENT STRUCTURE

The report should include the following components.

Holmes Institute Assignment Cover Sheet

The Holmes Institute Assignment Cover Sheet is available at the end of menu item Assessments on the Blackboard.

Executive Summary

The executive summary should be concise and not involve too much detail. It should make commentary on the main points only and follow the sequence of the report. Write the executive summary after the report is completed, and once you have an overview of the whole text.

Table of Contents

This needs to show a logical listing of all the sub-headings of the report’s contents. Note this

is excluded from the total word count.

1.      Introduction

Typically, the introduction is a short paragraph which includes background, scope and the main points raised in the order of importance. There should be a brief conclusion statement at the end of the introduction.

2.      Main Body Paragraphs with Numbered Sub-headings

This section contains the detailed information which elaborates on the main points raised in the introduction. Each paragraph should begin with an exact topic sentence, then supporting sentences with facts and evidence obtained from research and finish with a concluding sentence at the end.

3.      Conclusion

This section contains a logical and coherent evaluation based on a thorough and objective assessment of the research performed.

4.      References

For the guidelines of references, please see the section “Assessment Design – Adapted

Harvard Referencing”.

5.      Appendices

This section includes any additional explanatory information which is supplementary and/or graphical to help communicate the main ideas made in the report. Refer to the appendices in the main body paragraphs, as and where appropriate. (Note this is excluded from the total word count.)

Note: The report should be grounded on relevant literature, and all references must be cited appropriately and included in the reference list.

Assessment Design – Adapted Harvard Referencing

Holmes will be implementing as a pilot program a revised Harvard approach to referencing. The following guidelines apply:

  1. Reference sources in assignments are limited to sources which provide full text

access to the source’s content for lecturers and markers.

  • The Reference list should be located on a separate page at the end of the essay and titled: References.
    • It should include the details of all the in-text citations, arranged alphabetically A-Z by author surname. In addition, it MUST include a hyperlink to the full text of the cited reference source.

For example;

Hawking P, McCarthy B, Stein A (2004), Second Wave ERP Education, Journal of Information Systems Education, Fall, http://jise.org/Volume15/n3/JISEv15n3p327.pdf

  • All assignments will require additional in-text reference details which will consist of the surname of the author/authors or name of the authoring body, year of publication, page number of content, paragraph where the content can be found.

For example;

“The company decided to implement a enterprise wide data warehouse business intelligence strategies (Hawking et al, 2004, p3(4)).”

Non Adherence to Referencing Guidelines

Where students do not follow the above guidelines:

  1. Students who submit assignments which do not comply with the guidelines will be asked to resubmit their assignments.
  2. Late penalties will apply, as per the Student Handbook each day, after the student/s have been notified of the resubmission requirements.
  3. Students who comply with guidelines and the citations are “fake” will be reported for

academic misconduct.

Marking Criteria 
Marking criteriaWeighting in Total Grades
The reengineering of the sales order processing subsystem.4%
The potential internal control weaknesses in the SOPP and CRP of MarksPush Limited.4%
The potential risks associated with the internal control weaknesses in the SOPP and CRP of MarksPush Limited.4%
The potential frauds in the SOPP and CRP of MarksPush Limited.4%
Presentation and Referencing.4%
TOTAL Weight20%
Marking Rubric
 ExcellentVery GoodGoodSatisfactoryUnsatisfactory
 (80-100%)(70-79%)(60-69%)(50-59%)(0-49%)
The reengineering ofPresent an excellentPresent a very goodPresent a goodPresent a reasonablePresent a weak or
the sales orderdiscussion on thediscussion on thediscussion on thediscussion on theinadequate discussion
processing subsystemreengineering of thereengineering of thereengineering of thereengineering of theon the reengineering of
[4 Marks]sales order processingsales order processingsales order processingsales order processingthe sales order
 subsystem.subsystem.subsystem.subsystem.processing subsystem.
The potential internalCorrectly identify all theCorrectly identify mostCorrectly identify someCorrectly identify oneFail to identify the
control weaknesses inpotential internalof the potential internalof the potential internalto two potential internalpotential internal
the SOPP and CRP ofcontrol weaknesses incontrol weaknesses incontrol weaknesses incontrol weaknesses incontrol weaknesses in
MarksPush Limited. [4the SOPP and CRP ofthe SOPP and CRP ofthe SOPP and CRP ofthe SOPP and CRP ofthe SOPP and CRP of
Marks]MarksPush Limited.MarksPush Limited.MarksPush Limited.MarksPush Limited.MarksPush Limited.
The potential risksCorrectly identify all theCorrectly identify mostCorrectly identify someCorrectly identify oneFail to identify the
associated with thepotential risksof the potential risksof the potential risksto two potential riskspotential risks
internal controlassociated with theassociated with theassociated with theassociated with theassociated with the
weaknesses in theinternal controlinternal controlinternal controlinternal controlinternal control
SOPP and CRP ofweaknesses in theweaknesses in theweaknesses in theweaknesses in theweaknesses in the
MarksPush Limited. [4SOPP and CRP ofSOPP and CRP ofSOPP and CRP ofSOPP and CRP ofSOPP and CRP of
Marks]MarksPush Limited.MarksPush Limited.MarksPush Limited.MarksPush Limited.MarksPush Limited.
The frauds possible inCorrectly identify all theCorrectly identify mostCorrectly identify someCorrectly identify oneFail to identify the
the SOPP and CRP offrauds possible in theof the frauds possibleof the frauds possibleto two frauds possiblefrauds possible in the
MarksPush Limited. [4SOPP and CRP ofin the SOPP and CRPin the SOPP and CRPin the SOPP and CRPSOPP and CRP of
Marks]MarksPush Limited.of MarksPush Limited.of MarksPush Limited.of MarksPush Limited.MarksPush Limited.
Presentation andAn extensive amountA broad range ofAn adequate range ofAn adequate range ofLittle or no peer-
Referencing. [4 Marks]of high-qualityquality peer-reviewedpeer-reviewed journalpeer-reviewed journalreviewed journal
 evidence from peer-journal references andreferences wasreferences wasreferences were
 reviewed journalother sources wasincluded and used toincluded and used to aincluded, and these
 articles and otherincluded and usedsupport discussion.basic extent to supportwere rarely used to
 sources was includedeffectively to support discussion.support discussion
 and used effectively todiscussion.  effectively.
 support discussion.    

Academic Integrity

Holmes Institute is committed to ensuring and upholding Academic Integrity, as Academic Integrity is integral to maintaining academic quality and the reputation of Holmes’ graduates. Accordingly, all assessment tasks need to comply with academic integrity guidelines. Table  1 identifies the six categories of Academic Integrity breaches. If you have any questions about Academic Integrity issues related to your assessment tasks, please consult your lecturer or tutor for relevant referencing guidelines and support resources. Many of these resources can also be found through the Study Sills link on Blackboard.

Academic Integrity breaches are a serious offence punishable by penalties that may range from deduction of marks, failure of the assessment task or unit involved, suspension of course enrolment, or cancellation of course enrolment.

Table 1: Six categories of Academic Integrity breaches

PlagiarismReproducing the work of someone else without attribution. When a student submits their own work on multiple occasions this is known as self-plagiarism.
CollusionWorking with one or more other individuals to complete an assignment, in a way that is not authorised.
CopyingReproducing and submitting the work of another student, with or without their knowledge. If a student fails to take reasonable precautions to prevent their own original work from being copied, this may also be considered an offence.
ImpersonationFalsely presenting oneself, or engaging someone else to present as oneself, in an in-person examination.
Contract cheatingContracting a third party to complete an assessment task, generally in exchange for money or other manner of payment.
Data fabrication and falsificationManipulating or inventing data with the intent of supporting false conclusions, including manipulating images.

Source: INQAAHE, 2020