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HI5019 SIS Tutorial Solution

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Assessment Task – Tutorial Questions

HI5019 Strategic Information Systems for Business and Enterprise

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Assignment: Tutorial Questions

Due: Week 13, dated 16th  October 2020, on Friday at 05:30 pm.

Weighting:  50%

Purpose: This assignment is designed to assess your level of knowledge of the key topics covered in this unit

Unit Learning Outcomes Assessed.:

1.    Critically  evaluate  the  purpose  and  role  of  accounting  information  systems  in  today’s

business environment.

2.    Articulate  the  various  transaction  cycles,  financial  reporting,  management  reporting systems and e-commerce systems to technical and non-technical stakeholders.

3.    Evaluate  systems  development  methodologies  and  the  role  of  accountants  in  system development projects.

4.    Appraise the risks inherent in computer-based systems/ERP, including the role of ethics and the various internal control processes that need to be in place.

5.    Critically  evaluate  the  range  of  cultural,  security,  privacy  and  ethical  issues  facing individuals and organizations as a result of information systems.

Description: Each week students were provided with three tutorial questions of varying degrees of  difficulty.    The  tutorial  questions  are  available  in  the  Tutorial  Folder,  for  each  week,  on Blackboard. The Interactive Tutorials are designed to assist students with the process, skills, and knowledge to answer the provided tutorial questions.  Your task is to answer a selection of tutorial question for weeks 1 to 11 inclusive and submit these answers in a single document.

The questions to be answered are:

Question 1: Week 4, 7 Marks. [Words Limit: Up to 400 words.]

a)   Internal controls play an important role in reducing the risks of fraudulent activities in any organization. Further, advanced technology helps accountants in reducing fraud. Explain how an advanced technology transaction processing system reduces fraudulent activities from any organizing.                                                  [4 Marks. Words Limit: Up to 200 words]

b)   Refer to the given system flowchart, and we have discussed the control weakness and the risk associated with these control weaknesses. Based on these control weaknesses and the associated risk, what types of frauds are possible in this business environment.

[3 Marks. Word Limit: Up to 200 words]

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Question 2: Week 5, 11 Marks. [Words Limit: Up to 400 words.]

The flowchart below illustrates two alternative inventory ordering methods. Answer part 1 to 3 based on this flowchart.

Required:

1.        Some organizations prefer using alternative two. What are the advantages of using alternative two instead of the alternative one? Be specific. [2 Marks]

2.       What is the difference between purchase requisition and purchase order? [2 Marks]

3.        Under  what  circumstances  can  you  envision  management  using  alternative  one rather than alternative two? [3 Marks]

4.        Some accountants argue that the receiving department should be eliminated. Discuss the objective of eliminating the receiving function. What accounting/audit problems need to be resolved. [4 Marks]

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Question 3: Week 6, 7 Marks. [Words Limit: Up to 300 words.]

HARDA Limited employs 650 workers in ten different departments. These workers work in various capacities,   including   the   manufacturing   workers,   technician,   and   janitorial   workers.   Each department  has  a  supervisor  who  is  responsible  for  supervising  departmental  activities.  In addition  to  supervising  operations,  the  supervisors  of  the  departments  are  responsible  for recruiting, hiring, and firing workers within their areas of responsibility. The organization attracts casual labour and experiences a 20 to 30 per cent turnover rate in employees per year.

Employees  clock  on  and  off  the  job  each  day  to  record  their  attendance  on  time  cards.  Each department has its clock machine located in an unattended room away from the main production area. Each week, the supervisors gather the time cards, review them for accuracy, and sign and submit them to the payroll department for processing. Besides, the supervisors submit personnel action forms to reflect newly hired and terminated employees. From these documents, the payroll department signs the paychecks, which are drawn on the general cash account, and sends them to the department supervisors for distribution to the employees. A payroll register is sent to the cash disbursements department where it is filed.

Required:

a)    Discuss the risks for payroll fraud in the HARDA Limited payroll system. [3 Marks]

b)    What controls would you implement to reduce the risks? [4 Marks]

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Question 4: Week 8, 11 Marks. [Words Limit: Up to 300 words.]

Marketing system provides some useful insights regarding the sales order. Different departments use this information. For instance, the production process uses this information to forecast the expected  sale  for  next  month.  The  production  clerk  uses  this  to  create  an  online  production schedule. From this schedule, the system automatically prepares weekly online work orders to be used by the production department.

The production supervisor assesses the work orders from his terminal and prepares the necessary paper-based move tickets and materials requisitions. Then, the move tickets and two copies of the  materials  requisitions  are  distributed  to  each  work  centre.  Later,  work  centre  employees submit the two copies of the materials requisitions to the warehouse in exchange for materials and sub-assemblies. If additional new materials are needed beyond the standard quantity, the supervisor issues additional materials requisitions.

Work centre employees record their work hours on paper-based job cards and send them to the accounting department. After the production is completed in a work centre, the move ticket is submitted  to  the  accounting  department.  Upon  the  completion  of  a  production  batch,  the production supervisor closes the open work order file.

The warehouse manager files one copy of the materials requisition and updates the materials inventory  file  in  the  computer  in  her  office.  The  manager  then  sends  a  second  copy  of  the materials requisition to the accounting department. At the end of the day, the manager prepares a digital journal voucher and post it to the general ledger control account. The accounting clerk assesses  the  work  orders  and  set  up  a  work-in-process  account  for  a  production  batch. Throughout the production period, the clerk also receives move tickets, job tickets, and materials requisitions, which he uses to post to the work-in-process account. At the end of each day, the accounting  clerk  prepares  a  digital  journal  voucher  and  post  it  to  the  general  ledger  control account  to  reflect  the status  of work-in-process  and  to  record transfers of  work-in-process to finished goods inventory.

Required:

Analyse the risks associated with the following business processes of a manufacturing company.

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Question 5: Week 10, 7 Marks. [Words Limit: Up to 350 words.]

You are working in a mid-size company for the last couple of years. Recently you are promoted as a Chief Information Officer (CIO) and excited to perform your new role efficiently. David Savage, Chief Operation Officer (CEO) of your company has decided to implement an Enterprise Resource Planning   (ERP)   system.   David   Savage   has   met   with   a   consulting   ERP   firm   based   on   a recommendation from a friend at his club. During a recent meeting, David Savage introduced the chief consultant, who was charming, was personable, and seemed very knowledgeable. The CEO’s first instinct was to sign a contract with the consultant, but he decided to hold off until he had received your input.

Required:

David Savage asked you to write a memo presenting the issues and the risks associated with consultants. Further, outline a set of procedures that could be used as a guide in selecting a consultant.

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Question 6: Week 11, 7 Marks. [Words Limit: Up to 350 words.]

a)    Lecture  10  and  Interactive  Tutorial  11  discusses  the  acronym  TELOS  which  provides guidance for accessing project feasibility. The term stands for technical, economic, legal, operational  and  schedules  feasibility.  Discuss  these  feasibilities  briefly.  And  elaborate cost-benefit analysis under economic feasibility. [4 Marks]

b)    Accountants should be involved in the detailed design and implementation of the system development life cycle. Comment on the statement. [3 Marks]

Submission Directions:

The assignment will be submitted via Blackboard.  Each student will be permitted only ONE submission to Blackboard.  You need to ensure that the document submitted is the correct one.

Academic Integrity

Holmes  Institute  is  committed  to  ensuring  and  upholding  Academic  Integrity,  as  Academic Integrity  is  integral  to  maintaining  academic  quality  and  the  reputation of  Holmes’  graduates. Accordingly,  all  assessment  tasks  need  to  comply  with  academic  integrity  guidelines.   Table  1 identifies  the  six  categories  of  Academic  Integrity  breaches.   If  you  have  any  questions  about Academic Integrity issues related to your assessment tasks, please consult your lecturer or tutor for relevant referencing guidelines and support resources.  Many of these resources can also be found through the Study Skills link on Blackboard.

Academic Integrity breaches are a serious offence punishable by penalties that may range from deduction of marks, failure of the assessment task or unit involved, suspension of course enrolment, or cancellation of course enrolment.

Table 1: Six categories of Academic Integrity breaches

Plagiarism                               Reproducing the work of someone else without attribution. When a student submits their own work on multiple occasions this is known as self-plagiarism.

Collusion                                 Working with one or more other individuals to complete an assignment, in a way that is not authorised.

Copying                                   Reproducing and submitting the work of another student, with or without their knowledge. If a student fails to take reasonable precautions to prevent their own original work from being copied, this may also be considered an offence.

Impersonation                       Falsely presenting oneself, or engaging someone else to present as oneself, in an in-person examination.

Contract cheating                 Contracting a third party to complete an assessment task, generally in exchange for money or other manner of payment.

Data fabrication and falsification

Manipulating or inventing data with the intent of supporting false conclusions, including manipulating images.

Source: INQAAHE, 2020

If any words or ideas used the assignment submission do not represent your original words or ideas, you must cite all relevant sources and make clear the extent to which such sources were used.

In addition, written assignments that are similar or identical to those of another student is also a

violation of the Holmes Institute’s Academic Conduct and Integrity policy. The consequence for a violation of this policy can incur a range of penalties varying from a 50% penalty through suspension of enrolment.  The penalty would be dependent on the extent of academic misconduct and your history of academic misconduct issues.

All assessments will be automatically submitted to SafeAssign to assess their originality.

Further Information:

For further information and additional learning resources please refer to your Discussion Board for the unit.

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