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HA2042 AIS Tutorial Solution

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Assessment Task – Tutorial Questions Assignment

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Unit Code: HA2042

Unit Name: Accounting Information Systems Assignment: Tutorial Questions Assignment (Individual) Due:  Week 13 – Friday, 16th  October 2020 (11:30 pm) Weighting:  50%

Purpose:

This assignment is designed to assess your level of knowledge of the key topics covered in this unit.

Unit Learning Outcomes Assessed:

•     Understand and explain the environment in which accounting information systems are constructed and operated.

•     Understand and explain the place of an accounting information system in the context of the organisational structure and operating practices.

•     Identify, analyse and compare different types of accounting information systems.

•     Use different methodologies to evaluate various accounting information systems.

Description:

Each week students were provided with three tutorial questions of varying degrees of difficulty.  The tutorial questions are available in the Tutorial Folder, for each week, on Blackboard. The Interactive Tutorials are designed to assist students with the process, skills and knowledge in answering the provided tutorial questions.  Your task is to answer a selection of tutorial questions from weeks 2 to 11 inclusive and submit these answers in a single document.

The questions to be answered are:

Question 1                                                                                                         (7 Marks)

[Note this question is from the Week 2 Tutorial]

The Tesco case was discussed in the Week 2 Interactive Tutorial. Companies like Tesco gather a massive amount of data through different loyalty card programs. Typically, the shoppers fill out an application form in the shop and receive a plastic card and a key fob* in the mail that is scanned before they make a purchase. In this way, the companies gather massive amounts of data about their customers’ millions of purchases each week. From a company perspective, this is the sales data which plays an essential role in the accounting information system. Then, the  data  analysts  of  these  companies  analyse  these  sales  data  and  turn  it  into  useful information.

Required:

a)   How can this information be used to get a competitive advantage? [3 Marks]

b)   What else can these companies accomplish from this collected data? [2 Marks]

c)   What are the risks associated with these types of loyalty cards? [2 Marks]

[7 marks. Word limit: Up to 300 words.]

(*Key fob is a small electronic device used typically in place of a key, e.g. to unlock a door or to start a vehicle.)

Question 2                                                                                                         (7 marks)

[Note this question is from the Week 3 Tutorial]

David  Savage,  a  business  graduate,  started  a  manufacturing  business  known  as  HARDA Manufacturers. Over the last three years, the company has experienced steady growth. There are seven vice presidents, who represent;

(1) Finance,

(2) Marketing,

(3) Manufacturing,

(4) Information System and Services, (5) Human Resources,

(6) Administration, and

(7) Research and Development.

These seven vice presidents report to David Savage, the Chief Executive Officer (CEO) of this business. The Information Systems and Services department was established last year when HARDA  Manufacturers  began  developing  a  new  information  system  consisting  of  a  server connected to each employee’s personal computer. This is a limited information system, and the PCs can download and upload data to the server.

Question 2 (Cont’d)                                                                                         (7 marks)

[Note this question is from the Week 3 Tutorial]

HARDA Manufacturers is still designing and developing applications for its new system. David Savage  received  a  letter  from  the  external  auditor.  He  called  a  meeting  with  his  vice presidents  to  review  the  recommendation  that  HARDA  Manufacturer  should  form  an information system steering committee.

Required:

a)   Explain the possible reasons for the fact that auditors have recommended forming a steering   committee.   Also   discuss   the   specific   responsibilities   of   this   steering committee. [5 marks]

b)   Discuss the benefits and the composition of this steering committee. [2 marks]

[7 marks. Word limit: Up to 250 words.]

Question 3                                                                                                      (11 marks)

[Note this question is from the Week 5 Tutorial]

Internal controls play an integral role in developing reliable financial records that facilitates the  decision-making  process.  Further,  a  well-designed  internal  control  system  helps  in preventing or detecting errors and fraud. Realising the importance of internal controls, the internal  auditing  department  of  Dynamic  Sportswear  periodically  reviews  the  accounting records of the company to determine the effectiveness of the internal controls. During the latest review, the internal audit department found the following conditions:

1.   There are occasional discrepancies between the daily bank deposits and the cash receipts. [1 Mark]

2.   One employee is preparing and approving the bad debt write-offs. [1 Mark]

3.   There are also occasional discrepancies between physical inventory counts and perpetual inventory records.  Furthermore,  alterations have  been  made  to  the  physical  inventory counts and to the perpetual inventory records. [3 Mark]

4.   The customer’s records reveal that there are many customer refunds and credits. [1 Mark]

Question 3 (Cont’d)                                                                                       (11 marks)

5.   Many original documents are missing or lost. However, there are substitute copies of all missing originals. [2 Mark]

6.   There  is  a  substantial  decrease  in  the  gross  profit  percentage.  This  decrease  is  not explained.

[2 Mark]

7.   Many documents are not approved. [1 Mark]

Required:

Describe  the  possible  reasons  for  these  identified  conditions  above  (from  1.  –  7.)  and recommend effective internal control(s) for each condition.

[11 marks. Word limit: Up to 400 words.]

Question 4                                                                                                         (7 marks)

[Note this question is from the Week 7 Tutorial]

The  given  system  flowchart  presents  different  business  activities  and  data  processing operations involved in the revenue cycle.

(Note – Please refer to the diagram on the next page (page 5) to complete this question.)

Required:

Describe five (5) control weaknesses depicted in the system flowchart, as shown on page 5 of this document.

[7 Marks. Words Limit: Up to 200 words.]

System Flowchart

5

Question 5                                                                                               (11 marks)

[Note this question is from the Week 9 Tutorial]

a)   In  Chapter  9  (Week  9  Tutorial)  we  discussed  the  integration  of  the  Human  Resource Management and Payroll databases. In particular, we discussed different benefits of this integration in the Week 9 Tutorials.

Some companies believe in the integration of HRM and Payroll systems. However, many firms  do  not  agree  with  this  integration.  These  companies  maintain  separate  HRM information systems and Payroll.

Required:

Discuss both arguments. For this discussion, think in terms of (1) difference in employee background, and (2) functions performed by the HRM and payroll departments. [7 marks]

[7 marks. Word limit: Up to 250 words.]

b)   Mr Peter is the treasurer of a small charity and you asked him to explain the business activities  and  data  processing  operations  involved  in  the  payroll  cycle  of  the  charity. During this discussion, Peter explained that the  charity is not using a separate  cheque account  to  manage  their  Payroll  due  to  the  extra  monthly  services  fee.  Peter  further explained that the benefits of a separate cheque account are not worth the additional fee.

Required:

As a student of accounting information systems, how would you respond to Peter? [4 marks]

[4 marks. Word limit: Up to 150 words.]

Question 6                                                                                                         (7 marks)

[Note this question is from the Week 11 Tutorial]

Mr Peter is working as a Purchases Journal clerk in a small firm located on the Gold Coast. David is his friend, who works as an Accounts Payable Ledger clerk in the same firm. Peter periodically enters fictitious acquisitions. After creating a fictitious purchase, Peter notifies his Accounts Payable Ledger clerk. David enters these transactions in his ledger. When the payables are processed, the payment is mailed to the non-existent supplier’s address, a post office  box  rented  by  Peter.  He  deposits  the  cheque  in  an  account  he  opened  in  the  non- existent supplier’s name.

Question 6 (Cont’d)                                                                                         (7 marks)

Required:

In  the  Week  11  tutorial,  we  discussed  the  different  procedures  that  can  be  followed  to uncover the fraudulent behaviour of employees.

a)   Discuss two (2) procedures that can be applied to find Mr Peter’s fraud.  [4 marks]

b)   Discuss indicators of personal fraud that can reveal the possibility of such fraud. [3 marks]

[7 marks. Word limit: Up to 250 words.]

Submission Directions

The assignment will be submitted via Blackboard.  Each student will be permitted only ONE submission to Blackboard. You need to ensure that the document submitted is the correct one.

Academic Integrity

Holmes Institute is committed to ensuring and  upholding Academic Integrity, as Academic Integrity is integral to maintaining academic quality and the reputation of Holmes’ graduates. Accordingly, all assessment tasks need to comply with academic integrity guidelines.  Table 1 identifies the six categories of Academic Integrity breaches.  If you have any questions about Academic Integrity issues related to your assessment tasks, please consult your lecturer or tutor for relevant referencing guidelines and support resources.  Many of these resources can also be found through the Study Skills link on Blackboard.

Academic Integrity breaches are a serious offence punishable by penalties that may range from deduction of marks, failure of the assessment task or unit involved, suspension of course enrolment, or cancellation of course enrolment.

Table 1: Six Categories of Academic Integrity Breaches

Plagiarism                           Reproducing the work of someone else without attribution.

When a student submits their own work on multiple occasions this is known as self-plagiarism.

Collusion                             Working with one or more other individuals to complete an assignment, in a way that is not authorised.

Copying                                Reproducing and submitting the work of another student, with or without their knowledge. If a student fails to take reasonable precautions to prevent their own original work from being copied, this may also be considered an offence.

Impersonation                   Falsely presenting oneself, or engaging someone else to present as oneself, in an in-person examination.

Contract cheating              Contracting a third party to complete an assessment task, generally in exchange for money or other manner of payment.

Data fabrication and falsification

Source: INQAAHE, 2020

Manipulating or inventing data with the intent of supporting false conclusions, including manipulating images.

If any words or ideas used the assignment submission do not represent your original words or ideas, you must cite all relevant sources and make clear the extent to which such sources were used.

In addition, written assignments that are similar or identical to those of another student is also a violation of the Holmes Institute’s Academic Conduct and Integrity policy. The consequence for a violation of this policy can incur a range of penalties varying from a 50% penalty through suspension of enrolment.  The penalty would be dependent on the extent of academic misconduct and your history of academic misconduct issues.  All assessments will be automatically submitted to Safe – Assign to assess their originality.

Further Information:

For further information and additional learning resources please refer to your Discussion Board for the unit.

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